Hiring A Wedding Caterer 101

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Whether it’s from our personal family and friends or people we meet out at events, we tend to get one very common question asked of us here at Brix Catering. Everyone wants to know how much exactly hiring a catering company costs. The simple answer is: there is no one answer. After all, every single detail about what you want to occur at your event can change how much you will be paying.

Most commonly, this question comes from engaged couples who have been researching caterers for several weeks or months. They want to know if the price we would estimate for their event, is the same or close to the same as what they have been told by other catering companies. Plain and simple, hiring a wedding caterer is far more complicated than just how much it will cost. On the other hand, it doesn’t have to be. Continue reading below to learn everything you could ever possibly need to know about hiring a caterer for your wedding.

Limit the amount of quotes you get

While it might be super tempting to call every caterer in the tri-county area to get a quote for your wedding, you are probably doing yourself a disservice. You see, catering companies have to pay overhead when they are providing services at an event. So let’s say you call ten caterers for quotes. This will usually mean that these caterers take anywhere from one hour to four hours, trying to come up with a realistic price for you. When you finally decide on the right one, the other nine that have put time into preparing for your event, are going to have to make up for lost time. This means that they may have to raise their prices to make up for the money that went into prepping for a job they didn’t get. Are you understanding the issue? By calling many caterers and asking for quotes, you may be inadvertently causing the cost of their services to go up for your event, leaving you paying more than you may have originally.

To get the best deal possible, we would suggest that you first research all the caterers in your area that interest you, find two or three which have the type of style you are looking for, and then have those caterers quote you.

Start Planning Right Now

If you just became engaged, the good news is that there is plenty of time for you to plan your wedding the right way. Let’s be honest, the right way is the way that saves you the most money and everyone knows that the best way to do that when it comes to weddings is to plan far ahead. This gives the vendor, whether it be your caterer or your florist plenty of time to plan and obtain what is needed to make your special day perfect.

Set The Date As Soon As Possible

Another helpful piece of information to know when you are going to hire a caterer or event planner is when you wedding is going to take place. After all, event vendors have their own schedules and if you aren’t sure when you will need their services, you cannot be sure that they will be available for you.

Weekday Weddings

Saturday is by far the most popular day of the week for people to get married. After all, the majority of people don’t have to work, and it gives a day for your guests to recover from the damage they did at the open bar. However, if you choose to have your wedding on another day of the week, you could be looking at significant savings.


On the other hand, if you want to have your wedding on a Saturday and not spend a fortune, you may want to consider planning it for the off season. Off-season is typically considered to be January through April. At this time of the year, caterers are not as busy and therefore, prices are often lowered.

Find The Perfect Location

Location is by far one of the most important things you have to figure out early on when it comes to your wedding. The venue is going to cost more than almost anything else you need to pay for and therefore will set the budget for other things like how much you can afford to pay caterer. We would suggest getting a venue that offers as many commodities as possible, but especially tables and chairs.

Buffet vs. Sit Down

It’s pretty well-known that buffets tend to be more inexpensive than sit-down service. With individual meals being served, a larger service staff is required while with a buffet, the food can be beautifully displayed but there is no need for such a big staff.

What’s The Bar Situation?

While you may feel a sense of relief once you pick your caterer and the menu, there is still work to be done. You have several choices when it comes to what the alcohol situation will be at your wedding. You can serve beer and wine, as well as the customary champagne for toasts. On the other hand, you can choose a particular beverage package from your caterer or simply do an open bar. Whatever you choose, be sure to get a quote first!

Hire Chicago’s Best Catering Company

If you want to make sure you are hiring the very best caterer and event planner in Chicago, don’t consider any other than Brix Catering. We can offer you with everything you are looking for and more! Call us today to learn more about how we can make your wedding more special than you ever imagined it could be.